Law Firm
Resultado
-80% time sorting email
AI email organiser for a law firm
Three lawyers who were losing court notifications among hundreds of emails now receive a daily summary of what matters, with attachments organised by case.
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Architecture Studio
Email organisation by project for an architecture studio
Two architects and a quantity surveyor managing 15 simultaneous projects spent 15 minutes finding an email. Now each email is auto-classified by project and weekly summaries are generated automatically.
El problema
Qué estaba pasando
The studio manages 15 simultaneous projects with 2 architects and 1 quantity surveyor. Emails from clients, councils, suppliers and contractors all land in one Outlook inbox. Finding a specific project email takes 10-15 minutes. Attachments (plans, licences, quotes) get lost in endless threads. Every Friday, the architects spend 2 hours preparing a per-project weekly summary for each client.
La solución
Qué implementamos
We connected Outlook to a GPT-4o system that reads each incoming email, identifies which project it belongs to (by client name, file number, cadastral reference or context), auto-tags it and saves attachments to the correct OneDrive folder with consistent naming. Emails not belonging to any project are classified as internal, commercial or informational. Every Friday at 8 AM, the system auto-generates a per-project summary with received emails, decisions taken, attached documents and pending next steps, and sends it to the client.
Resultados
Lo que medimos
Números concretos después de la implementación. Medidos sobre un periodo de 3 meses posterior al despliegue.
Métrica 1
10sec
to find any email or document (was 15min)
Métrica 2
0min
preparing weekly summaries (was 2h)
Métrica 3
0
attachments lost in email threads
Stack
Tecnología utilizada
Herramientas probadas, fiables y sin vendor lock-in. Integraciones limpias que escalan con tu negocio.
Outlook API
GPT-4o
OneDrive API
N8N
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